PowerPoint 2007, The Missing Manual
E.A. Vander Veer
Pogue Press/O’Reilly
Reviewed by Joseph Kluepfel, Director
Broward Personal Computer Association, Inc.
This book is written for those who have some experience in using PowerPoint, but it is not restricted to that class, because the clear and concise instructions can help a rank beginner use the application. E.A. Vander Veer has another “Missing Manual” out, PowerPoint 2007 For Starters, The Missing Manual, which is for those “starting out” using Power Point.
The Introduction starts with information about the changes Microsoft has made to earlier versions of PowerPoint, namely, the new user interface. As in all of the Office 2007 applications, the Ribbons at the top of the work space have replaced the old menu bars and drop down windows. There are a lot of changes and some will cause experienced users headaches, but the benefits will be quickly evidenced. All of the keystrokes utilized in earlier versions will work in PowerPoint 2007, and they have been improved so fewer strokes are needed. One example is the appearance of key tips, tiny letters that appear next to the options in the Ribbons, when you press the ALT key. Another great tool is the Mini Toolbar which appears when you select text in your slide. It contains the same icons that are in the Ribbons for changing the font, color and alignment of the text. Hover the pointer on an icon and the text will be shown with the indicated action. Click to make the change or move off the icon to make the Mini Toolbar go away, and no changes will be made. It is much better than making a change and then have to change again. More Theme Options are available (they used to be called templates) and they can be applied to any file created in an Office program.
There are four parts in PowerPoint 2007 The Missing Manual:
Part1: Slideshow Basics
Chapter 1: Creating A Basic Presentation includes the basics of creating a slide, from adding and editing text to adding charts, tables and diagrams. You can start from scratch…..from a blank sheet, and stop-by-step, add each of the items, or you can use a theme (template) already prepared. These are available within the program or are downloadable from Microsoft Office Online. The chapter includes the use of text boxes and title or subtitle placeholders, the tools to transform them and how to add them. Moving around in the presentation and navigation with the scroll bar are only touched on because these are fully covered in later chapters.
Chapter2: Editing Slides covers the many steps of changing and polishing the text in your slides. Cutting, pasting, moving, deleting are basic, but finding and replacing fonts, checking spelling, translating words, even researching are addressed.
Chapter 3: Formatting and Aligning Your Text goes into the fine points of making your text look good. You can manually format the text but the program has the AutoFormat and AutoFit capability. The details of changing fonts and color are given, as is the addition of special effects.
Chapter 4: Formatting and Laying Out Your Slides shows us how to lay out the whole picture, the whole slide, from the background color to gradient colors in the text.
Chapter 5: Editing your Slide Show takes us to the tools of PowerPoint to move slides, delete them, add them, and edit them, and to create Slide Masters and Layout Masters. Adding Headers and Footers to slides is covered as well as adding Notes, Pages, and Handouts.
Chapter 6: Adding Charts, Diagrams and Tables gets you into creating and adding these important features of a good slide show. This is a highly detailed course on the many types and parts of these objects and how they are built. We are given the steps to insert tables and how to tweak and add special effects to them.
Part2:
Presenting Your Slide Show
Chapter 7: Delivering Presentations gives us the many options in presenting a slide show, from the typical “stand-up in front with a laser pointer” to a web page presentation, to a delivery on a CD, or to an email presentation. The all important setting up is well covered, it really is a great check list for making sure everything is working right and there are no “oops” in the slide show. The author has provided a complete course on how to make a professional and memorable presentation.
Chapter 8: Printing Presentations addresses a possible but frequent problem, a breakdown of equipment or a change in the room environment. Having printouts of the slides available for handouts is one solution, having transparencies for overhead projection is another aid. You might want to have some handouts ready with information that is in addition to the slide show.
Part 3:
Beyond Bullet Points:
MultiMedia, Animation and Interactivity
Chapter 9: Putting Images and Documents on Slides is where we learn how to add pictures and effects to our slides to get away from the dull and boring ‘text’. We can bring the slide to life or give it interest or emphasize a point. Many effects are available in PowerPoint and we are also shown how to create them.
Chapter 10: Adding Sound and Video continues with adding audio or video effects to the slide show. Voice Over narration can be added, or a Video/Audio clip inserted to provide a break from the usual text slide, or to emphasize an important feature.
Chapter 11: Slides Transitions and Animated Effects gives us some more tools to make the presentation attractive and interesting. PowerPoint supplies many slide transitions and they can previewed from the Animation Tab and easily inserted between slides. We are shown how to use animation in a slide, when a slide appears or leaves, and how to create custom animation effects.
Chapter 12: Make Your Slides Clickable shows us how to use clickable links on our slides to bring up other slides or references, or add an action such as playing sounds, or highlighting an object or text. You can add action buttons or clickable images as well.
Part 4:
Working Faster and More Efficiently
Chapter 13: Customizing PowerPoint gives us the ways to make some changes. Not Many! We can’t change the ribbons by adding or removing tabs, but we can customize the Quick Access Toolbar. This sits next to the Office Logo Button (top left corner). We can choose to open all documents in a certain view and save them in a particular location. There are more changes that can be made and they are discussed briefly.
Chapter 14: Putting Slide Show On Autopilot is a short course on writing macros using Microsoft’s Visual Basic Editor, should you have an interest in this activity. It also gives you the warnings about macros.
Chapter 15: Collaborating With Others explains the points of sharing the work with others to get their input. Sending out the slide show and receiving the reviews are discussed. Microsoft Office Share Point 2007 (not included) can be used for network collaboration and its use is briefly mentioned. More details are given for security, passwords, and digital signatures to protect your work.
The Missing Manual series from Pogue Press/O’Reilly provides the written guides and manuals that should have come with the program. E.A. Vander Veer has given us another great book.
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